Team Assistant / Office Manager (m/f/d) (50-100%)

  • Location Luxembourg
  • Segment Mid-Market
  • Job Function Assistance


  • Provide high-level operational and administrative support to different teams and executive management.
  • Serve as key liaison towards external providers.
  • General administration and support for the entire Luxembourg team, including collecting external documents, document preparation, coordinating notary meetings, managing office supplies, bookings, post, couriers, etc.
  • Responsible for day-to-day administrative tasks such as data collection, classification, and archiving.
  • Coordination and support for travel arrangements and event organisation.
  • Support the execution and management of interdisciplinary ad-hoc projects.
  • Front desk responsibilities, including answering phones, greeting visitors, managing meeting rooms, and organizing meeting refreshments.


  • Previous experience as an executive/team assistant or office manager in Luxembourg with international exposure.
  • Strong organizational and time management skills, with attention to detail and the ability to multitask effectively.
  • Committed, team-oriented, conscientious, and demonstrate a high level of dedication and flexibility.
  • Proficient in English (both spoken and written), with French and German as additional assets.
  • Good command of common MS Office programs (Word, Excel, Outlook, PowerPoint) complements your profile.


  • High growth potential with the opportunity to gain experience, work together with interdisciplinary teams and actively contribute to a growing organisation.
  • Flat hierarchy promoting rapid decision-making processes and direct access to management.
  • Be part of an international team with close collaboration across multiple departments
  • An attractive remuneration package.
  • Dynamic and open-minded team, diverse culture, regular team events
  • Complimentary drinks, coffee, tea, and fresh fruit

Please apply online including all relevant application documents (cover letter, CV and certificates), and stating your earliest possible starting date, preferred working hours and salary expectation.