Team Assistant / Office Manager (m/f/d) (50-100%)
Responsibilities:
- Provide high-level operational and administrative support to different teams and executive management.
- Serve as key liaison towards external providers.
- General administration and support for the entire Luxembourg team, including collecting external documents, document preparation, coordinating notary meetings, managing office supplies, bookings, post, couriers, etc.
- Responsible for day-to-day administrative tasks such as data collection, classification, and archiving.
- Coordination and support for travel arrangements and event organisation.
- Support the execution and management of interdisciplinary ad-hoc projects.
- Front desk responsibilities, including answering phones, greeting visitors, managing meeting rooms, and organizing meeting refreshments.
Profile:
- Previous experience as an executive/team assistant or office manager in Luxembourg with international exposure.
- Strong organizational and time management skills, with attention to detail and the ability to multitask effectively.
- Committed, team-oriented, conscientious, and demonstrate a high level of dedication and flexibility.
- Proficient in English (both spoken and written), with French and German as additional assets.
- Good command of common MS Office programs (Word, Excel, Outlook, PowerPoint) complements your profile.
Offer:
- High growth potential with the opportunity to gain experience, work together with interdisciplinary teams and actively contribute to a growing organisation.
- Flat hierarchy promoting rapid decision-making processes and direct access to management.
- Be part of an international team with close collaboration across multiple departments
- An attractive remuneration package.
- Dynamic and open-minded team, diverse culture, regular team events
- Complimentary drinks, coffee, tea, and fresh fruit
Please apply online including all relevant application documents (cover letter, CV and certificates), and stating your earliest possible starting date, preferred working hours and salary expectation.
Responsibilities
- Managing the day-to-day transactions such as postings, reconciliations, receivables and payables
- Preparing of management accounts on a monthly basis, including accruals and deferrals
- Knowledge of German HGB, IFRS and Lux GAAP is a must, other GAAPs advantageous (Malta, Netherlands, Italy, Sweden)
- Preparation of annual financial statements of holding and service companies
- Compiling of various financial reports for internal and external use
- Contact person for tax advisors and auditors
- Preparation and submission of VAT returns
- Preparation of invoices, support budgeting process and performing interest calculations
- Assisting in specific assignments and projects as assigned by management
- General administrative tasks and any other duties which may be required from time to time
Profile
- University degree and successful completion of further accounting certifications (ACCA, Luxembourgish Accountant or similar)
- At least 3-5 years of professional experience as an accountant
- Relevant experience in the annual financial statement process according to German HGB, Lux GAAP and other local GAAPs (and tax law) as well as VAT returns
- Understanding of improvements of existing processes
- Good knowledge of WORKDAY / DATEV, MS Office and Sage BoB advantageous
- You are fluent in written and spoken German and English, French desirable
- Analytical thinking, independent work-style and initiative, ability to work in a team and under pressure, high degree of accuracy and diligence, affinity for numbers
Our Offer
- An attractive and performance-related remuneration package
- Flat hierarchy promoting rapid decision-making processes
- Dynamic career development in a successful and strongly growing investment company
- Be part of an international team with close collaboration across multiple departments
- Dynamic and open-minded team, diverse culture, regular team events
- Complimentary drinks, coffee, tea, and fresh fruit
Please apply online including all relevant application documents (cover letter, CV and certificates), and stating your earliest possible starting date, preferred working hours and salary expectation.
Responsibilities
- Support & manage ongoing tax topics at holding and portfolio level (focus of the job), in particular:
- Support for ongoing and ad-hoc inquiries regarding national and international corporate tax law.
- Support in tax audits and transfer pricing issues as well as in the implementation of group-wide tax projects such as the Pillar 2 minimum taxation.
- Management of the tax return and compliance process, in particular coordination of tax advisors (no own preparation of tax returns, but review of complex returns).
- Support in the further development of the tax compliance management system.
- Support in tax structuring advice and in the implementation of reorganizations.
- If desired, there is the possibility to assist with tax advice on company acquisitions and disposals (due diligence, acquisition structuring, SPA advice, etc.).
Profile
- You have successfully completed a degree in economics or law and passed the German tax advisor examination.
- You have four to eight years of professional experience in a tax consulting firm or in the tax department of an international group.
- You have a sound knowledge of Luxembourgish and German corporate tax law and, if applicable, international corporate tax law.
- Conceptual and analytical thinking, an independent working style, and the ability to work in a team round off your personal profile.
- You have a good command of English, both spoken and written. German is an advantage.
- Very good knowledge of common MS Office programs (Word, Excel, Outlook, Power Point) rounds off your profile.
Our Offer
- An attractive and performance-related remuneration package.
- The opportunity to actually implement your ideas in an exciting environment and create real entrepreneurial added value.
- Flat hierarchy promoting rapid decision-making processes.
- Dynamic career development in a successful and strongly growing investment company.
- Be part of an international team with close collaboration across multiple departments.
- Dynamic and open-minded team, diverse culture, regular team events.
- Complimentary drinks, coffee, tea, and fresh fruit.
Please apply online including all relevant application documents (cover letter, CV and certificates), and stating your earliest possible starting date, preferred working hours and salary expectation.
Responsibilities
- Managing the day to day transactions such as postings, reconciliations, receivables and payables
- Preparing of management accounts on a monthly basis, including accruals and deferrals in accordance with Lux GAAP / IFRS
- Knowledge of other GAAPs advantageous (Germany, Malta, Netherlands, Italy, Sweden)
- Preparation of annual financial statements of holding and service companies
- Compiling of various financial reports for internal and external use, contact person for tax advisors and auditors
- Preparation and submission of VAT returns
- Preparation of invoices, support budgeting process and performing interest calculations
- Assisting in specific assignments and projects as assigned by management
- General administrative tasks and any other duties which may be required from time to time
Profile
- University degree and successful completion of further accounting certifications (ACCA, Luxembourgish Accountant or similar)
- At least 2 years of professional experience as accountant
- Relevant experience in the annual financial statement process according to Lux GAAP and other local GAAPs (and tax law) as well as VAT returns
- Understanding of Improvements of existing processes
- Good knowledge of Sage BoB and MS-Office, WORKDAY (DATEV) advantageous
- You are fluent in written and spoken English, German and/or French desirable
- Analytical thinking, independent work-style and initiative, ability to work in a team and under pressure, high degree of accuracy and diligence, affinity for numbers
Our Offer
- An attractive and performance-related remuneration package
- Flat hierarchy promoting rapid decision-making processes
- Dynamic career development in a successful and strongly growing investment company
- Be part of an international team with close collaboration across multiple departments
- Dynamic and open-minded team, diverse culture, regular team events
- Complimentary drinks, coffee, tea, and fresh fruit
Responsibilities
- Drafting of various shareholder or board resolutions (for changes of managing directors, dividends, adoption of annual financial statements, capital calls, financing, approvals, etc.)
- You will support corporate bodies by reviewing or drafting documentation for shareholders’ general meetings, including notices, proxies, and minutes
- Support formation of (shelf) companies, mergers, liquidations of companies
- Reorganisation of companies and planning of acquisition structures together with M&A lawyers;
- Filings with the Luxembourg Trade and Companies Register
- Preparation and review of contracts (loan agreements, set-off agreements, etc.)
- Support with simple due diligence issues – chain of title, etc.
- Dealing with issues relating to money laundering prevention
- Support “Know Your Customer Processes”, checking and ensuring transparency register entries
- Correspondence with notaries, external lawyers, courts and authorities
- Support with other compliance issues
- Contract management
Profile
- University Degree in Law, Business Administration, or similar qualification
- Good knowledge and understanding of Luxembourg Corporate Law
- Proficient understanding of private equity and real estate investment structures, legal, and administrative requirements
- Minimum 2 years of experience in a similar role, including experience in a Luxembourg-based law firm, or investment firm
- Fluent in English, German and French will be considered an asset
- Excellent office skills (Excel, Word, Adobe, Outlook)
- Knowledge in the fund industry is an advantage
- Exceptional organizational and time management skills, able to work under pressure and meet tight deadlines
- Teamplayer
- Meticulous attention to detail
- Flexibility and collaborative attitude
- Excellent communication skills – both verbal and written
Our Offer
- High growth potential with the opportunity to gain experience and actively contribute
- Flat hierarchy promoting rapid decision-making processes
- Be part of an international team with close collaboration across multiple departments
- An attractive remuneration package
- Dynamic and open-minded team, diverse culture, regular team events
- Complimentary drinks, coffee, tea, and fresh fruit
What is the #1 reason why you joined AURELIUS?
Being based in Munich and working in the Private Equity environment for a decade, I was familiar with the AURELIUS brand. After having learned that they raised their Private Equity fund I was eager to be part of the journey.
Describe your job
No two days are alike. I am involved with various workstreams including the investment, legal or finance teams within AURELIUS or external advisors / lawyers supporting on transactions. It is true international cooperation.
Best thing about AURELIUS
Great people with great mindsets! You can definitely sense the determination to bring things forward and to see the bigger picture.
Personal statement
AURELIANS know how to party and to make events something special!
There is no internal rivalry at AURELIUS, just strong collaboration.
What is the #1 reason why you joined AURELIUS?
I joined AURELIUS due to the visionary management team, as well as the opportunity to build a finance team that not only delivers numbers but also facilitates growth and financial optimisation throughout the AURELIUS Growth Capital’s portfolio.
Describe your job
The best part of my job at AURELIUS is the incredible team I work with every day, the dynamics ensuring that no two days are alike, making my work engaging and dynamic, as well as the opportunity to contribute to an incredible growth journey.
Best thing about AURELIUS
The standout feature of AURELIUS is its sense of teamwork. Strong relationships are built not just during work hours but also through events, such as the annual ski trip. The commitment to supporting one another and working as a unified team, both within AURELIUS and with our portfolio companies, embodies the spirit of “one team, one goal”.
Personal statement
Outside of my professional life, I’m a passionate traveller, enjoying skiing and hiking in alps, as well as spending time with friends and family.
At AURELIUS, personality is important. Having strategic skills is not enough, we need people with communication skills and a hands-on mentality.
What is the #1 reason why you joined AURELIUS?
The opportunity to be part of the growth of a dynamic, ambitious group working on exciting and challenging transactions.
Describe your job
Although my primary focus is on equity transactions, the reality of my role is incredibly diverse. Working at AURELIUS has given me the opportunity to really broaden and develop my skill set both as a lawyer and as a Private Equity professional.
Best thing about AURELIUS
The opportunity to work collaboratively with and continuously learn from a broad range of interesting and high calibre colleagues with a wide spread of backgrounds and specialisms.
Personal statement
AURELIUS’ regular social events like the ski trip and summer/Christmas party are great opportunities to build relationships with colleagues from other offices within our network.
AURELIUS is about lots of decision making, freedom and flat hierarchies.