Responsibilities

The PMO Manager will play a central role in the transformation of the portfolio company by driving program visibility, consistency, and delivery discipline across the organization. As a key partner to the management team and Aurelius, the PMO ensures structure, transparency, and effective progress tracking across high-impact projects.

This is a hands-on, business-driven role combining classic project management with strong change management capabilities and serves as a strategic sparring partner to senior leadership. The role involves intensive travel. Relocation is not needed for the role, but a home base in Italy is preferable and presence on site in the portfolio company on 4 days / week a prerequisite.

Your tasks in detail:

Program Governance & Structure

• Establish and maintain a robust PMO framework including reporting standards, progress tracking, and performance KPIs
  • Support leadership in prioritizing and sequencing strategic initiatives
  • Define and manage the cadence of steering committees and progress reviews

Performance Tracking & Reporting

• Oversee and coordinate key transformation projects
  • Develop and maintain dashboards, status reports, and KPIs to monitor milestones, risks, and interdependencies across workstreams
  • Prepare progress updates for management and Aurelius

Stakeholder Management & Communication

• Act as central liaison between executive leadership, functional heads, external partners and Aurelius
  • Ensure transparent communication of progress, risks, and outcomes across the organization and Aurelius

Change Management:

• Drive the people side of transformation by anticipating change implications, supporting communication plans, and fostering ownership among stakeholders
  • Help the leadership team translate strategic goals into actionable change narratives and embed new ways of working into the organization

Content & Strategic Sparring:

• Act as a thought partner to the CEO, CFO, and project leads in structuring initiatives, challenging assumptions, and shaping project content
  • Support preparation of management and Aurelius board materials by synthesizing complex topics into clear messages and actionable insights

Continuous Improvement:

• Identify opportunities to enhance project effectiveness and institutionalize best practices across the organization

Qualifications required

Experience & Background

• 7+ years of relevant experiences, ideally a mix of consulting and industry experiences
• Prior experience in a PE-backed or transformation-intensive environment preferred
• Proven track record of managing complex, cross-functional projects in an international context

Skills & Competencies

• Strong project management and organizational skills with a structured, detail-oriented approach
• Analytical mindset with ability to interpret business data and translate into actionable insights
• Hands-on, pragmatic, and execution-focused; comfortable operating in fast-changing environments
• Excellent stakeholder management and communication skills across all levels of the organization
• Proficiency in MS Project, PowerPoint, Excel; experience with ERP or BI tools advantageous

Education & Languages

• Degree in Engineering, Business Administration, or related field
• Project Management certification (PMP, PRINCE2, etc.) preferred
• Fluency in English required; Italian language skills strongly preferred

Personal Characteristics

• Results-driven and analytically rigorous
• Pragmatic “doer” with a bias for action and measurable impact
• Entrepreneurial and comfortable in fast-changing environments
• Strong sense of ownership and accountability
• Collaborative, yet assertive when driving accountability
• Comfortable balancing strategic oversight with operational detail

Please apply online including all relevant application documents and stating your earliest possible starting date and salary expectation.